SMMT Job Vacancies

HR Administrator (FTC)

28 June 2024 #SMMT Job Vacancies

A new fixed term vacancy exists within the HR department for an HR Administrator on a party time basis (17.5h) until February 2025.


  • To support the Group HR department in providing a comprehensive HR service to the SMMT Group of companies, including SMMT Ltd, SMMT Industry Forum and The Motor Ombudsman.
  • To maintain accurate HR records in accordance with legislative requirements.
  • To assist in effective absence monitoring across all three companies.
  • To effectively manage all training requirements for SMMT Group employees.
  • To provide administrative support to the team in key areas.


  • IT literate (particularly Word, Excel, Outlook)
  • Strong administration skills with an appreciation of the confidential nature of the role
  • Previous demonstrable administrative experience
  • Good communicator (written and oral)
  • Strong interpersonal skills and ability to work with people at all levels
  • Team player
  • Flexible and able to multi-task
  • Well organised and able to prioritise
  • Keen attention to detail


Absence Management

  • Responsibility for maintaining the records for the absence monitoring systems for SMMT Group including:
  • Monitoring accurate input of leave bookings and advising staff on how to input correctly
  • Providing advice to flexi co-ordinators to ensure records for absence (holiday, sickness, business absence, appointments, etc) are recorded accurately
  • Monthly reporting against KPIs
  • Supporting the Senior HR and CSR manager with the implementation of the absence management and Hybrid Working policy


  • Support the HR Adviser in the recruitment process from start to finish for the SMMT Group, including:
    • Liaising with recruitment agencies
    • Co-ordination of interviews
    • Candidate correspondence


  • Responsible for the co-ordination of SMMT Group’s training plan and delivery of it, including:
  • Responsibility for recording spend against training budget
  • Creation of the company training plans from Performance and Development Reviews
  • Co-ordination and booking of all external training courses
  • Responsible for ensuring all training is evaluated and recorded for review at management level
  • Responsible for setting all staff up with relevant compliance training through the Kallidus system

General Human Resources Duties

  • Leading on the administrative responsibilities within the HR team including but not limited to:
  • Training administration
  • Recruitment administration and Co-ordination
  • New Starters and Leavers process including reference checks
  • Report generating – attendance, KPIs, benefit renewal data
  • Staff survey generation and co-ordination
  • Staff assessments (3 and 6 month) – probationary periods – monitor completion
  • HR record keeping – maintaining electronic files
  • New staff induction co-ordination
  • Posting staff updates on the HUB
  • Responding to staff queries or sign posting where appropriate
  • Assisting on relevant projects cross departmentally

Prospective candidates for the role should contact with a CV and covering letter by 12 July 2024.

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