A vacancy now exists for a Corporate Governance Administrator in SMMT’s Legal department.
PURPOSE OF POST:
- To provide administrative support the SMMT Company Secretariat and Legal Department
- To provide secretarial support (including minute-taking) to the SMMT corporate boards and committees, including subsidiary company boards.
- To liaise with and respond to enquiries from internal and external colleagues and stakeholders
- To assist with ad hoc projects and the development of the Company Secretariat function
QUALIFICATIONS / SKILLS / ATTRIBUTES REQUIRED BY JOB HOLDER:
- Background in corporate governance would be ideal but not essential
- Able to produce high quality meeting minutes and act as secretariat for a range of corporate boards
- Educated to A-level or equivalent
- Confident and articulate, with good communication skills and a keen eye for detail
- Highly motivated with good interpersonal skills and ability to form excellent working relationships
- Organised, with ability to multi-task and work under pressure to meet tight deadlines
- Reliable, positive and enthusiastic team player with strong sense of shared objectives and goals
- Self-starter with a pro-active approach, a strong sense of initiative and ability to work independently
- Proficiency in MS Word, Excel, PowerPoint, Outlook and Internet
- Flexible, and willing to get involved with ad hoc and sometimes short notice requirements
MAIN DUTIES INCLUDE:
- General company secretarial administration, including:
- Maintaining the corporate calendar
- Drafting / issuing circulars
- Assisting with company insurance policies enquiries and renewals
- Drafting reports and records as required
- Leading on committee terms of reference maintenance and reviews
- Monitoring the Company Secretariat mailbox
- Filing statutory forms with Companies House and maintaining internal statutory registers and records
- Board and Committee meeting administration, including:
- Minuting and general secretariat support for subsidiary board meetings and other committees as required
- Maintaining actions and planners
- Issuing notices and invitations
- Producing meeting packs
- Assisting with meeting logistics including calendar planning
- Wider / Legal department administration as required, including:
- Maintaining a register of principal contracts across the SMMT group
- Raising purchase orders and processing invoices for the department
- Providing administrative support to the Legal Department
- Updating CRM records
- Responding to colleague and external communications
- Assisting with other ad hoc duties / projects as required
Prospective candidates should send a CV and covering letter to hr@smmt.co.uk by 1 October 2024.
