Business Preparedness 2021
Tuesday 1 December
Business Preparedness 2021 is a trade focused event that will get you ready for the changes that 2021 will bring.
The event will focus on the practical with opportunities to find out how the UK’s negotiations will affect you and a unique chance to have your trade preparedness questions answered by our panel of experts.
There will be a main speaker session, involving presentations, a panel discussion and Q&A, followed by a networking and workshop session where you can ask the experts for advice and guidance.
Attendees will hear from industry leaders on the burning topics including:
- The latest UK-EU negotiations
- Customs, tariffs rules of origin and market access
- IT and data management
- Trading relationships and new market opportunities
Networking and workshop
The session will end with networking on the Remo platform, which simulates physical networking by allowing guests to move from table to table, facilitating group or one-to-one conversations.
Within Remo, users will be able to approach experts for advice and guidance on any trade related topic, with dedicated areas for discussion as well as one-to-one conversations.
Mike Hawes, Chief Executive, SMMT
Sally Jones, Partner – UK Trade Policy, EY
Sally is EY’s UK Partner for Trade Policy and, as a subject matter expert on trade in the context of Brexit, EY’s Brexit Lead.
Kevin Shakespeare, Director of Stakeholder Engagement, Institute of Export and International Trade
Kevin is a key member of the Institute’s management team and an energetic and self-motivated individual with a strong knowledge of education, trade and finance and international trade, built up over many years in senior management positions.
Siobhan Aarons, Global Trade and Customs Counsel, Delphi Diesel Systems Limited
Siobhan is Corporate Counsel Regulatory & Trade at Borg Warner where she advises on international trade compliance, developing policy and supporting optimisation. Siobhan is the chair of SMMT’s International Trade Working Group and sits on various UK, EU and US committees on international trade including the EU Commission’s trade consultative group for Customs.
Business Preparedness Information
For all of the latest information related to the changes that will come into force after the end of the transition period, from 01 January 2021, and actions businesses need to take to prepare please click here.
Below we have set out across our four main policy areas the key changes that we know will take place, regardless of whether the UK and EU secure a free trade agreement, and what actions you can take to prepare.
As a member of the EU the UK benefits from 40 trade agreements with 70 countries on preferential terms that the EU has negotiated on our behalf. The result of this is that the UK gains reduced or no tariffs on imports and exports between the trading partners along with reduced regulatory barriers. The UK government has been working to replicate these trade agreements, the latest information on these can be found here.
In addition, as an independent trading nation, the UK will set its own tariff schedule. The UK will have its own trade policy.
The UK will implement its own tariff schedule, known as the UK Global Tariff (UKGT). UK import duties will apply to all imports from countries with which the UK has no trade agreement, including EU imports. Note that the UKGT differs to the EU’s Common External Tariff which the UK has previously followed.
The UKGT applies exclusively to imports; duties on UK exports depend on EU and other trading partners.
We advise that businesses check the import tariffs for goods imported to the UK here.
- Market Access
Today, if an EU business believes it faces a trade barrier that limits or prevents them exporting they can report this to the EU Commission who will investigate and take appropriate action to rectify the barrier.
From the 01 January 2021 UK businesses will no longer report trade barriers to the EU Commission and instead report them to UK government. UK government will take on the responsibility to investigate and take appropriate action.
A UK business can report a trade barrier here.
- Preferential Rules of Origin (RoO)
Free trade agreements accord lower “preferential” tariffs or eliminate tariffs entirely on products originating from the countries that are part of the agreement.
If your business is trading with countries with which the UK has concluded a free trade agreement at the time of withdrawal, showing compliance with RoO set by the specific agreement is necessary to access preferential tariffs/claim preferential treatment.
We do not yet know what the rules of origin will be in any UK-EU free trade agreement. We will update the website as and when we have more detail.
A majority of the information in this section is relevant for businesses that have only traded within the EU Single Market and Customs Union. For businesses that trade with countries outside the EU this should all be familiar to you, though it is worth double checking. Below we look at the basics steps businesses need to take.
We would also strongly recommend you read the UK governments Border Operating Model which provides a significant amount of information on how to move goods between GB and the EU. This can be found here.
- VAT number
Are you VAT registered in the UK? If you are not and plan to import or export goods between Great Britain (GB) and the EU then you must apply for one immediately.
Apply for a VAT number here.
- EORI numbers – GB, NI and EU
If you are responsible for either importing goods into GB or exporting them from GB you will need a GB EORI number (starting with GB). Last year (2019) VAT registered businesses were enrolled with an EORI number, it is worth double checking whether you already have one.
The application process takes around 10 minutes to complete and you should hear back from government within a week of applying. Note that you will not be able to receive a GB EORI number until you have a UK VAT number.
You can apply for a GB EORI number here.
If you move goods to or from Northern Ireland (NI) you will need an EORI number that starts with XI. In order you obtain one you will first need a GB EORI number. If you already have a GB EORI number and HMRC thinks you need an XI EORI number they will automatically send you one in mid-December 2020.
If you export your goods to an EU country and are responsible for the import declaration then in addition to a GB EORI number you will need an EU EORI number.
Information on applying for an EU EORI number is available here.
- Customs declarations and the Staged Approach to Customs Import Controls
Unlike today, in order to move your goods into and out of the UK customs declarations will be required. There are two ways to do this:
- Complete the declarations yourself if you have the resource, expertise and systems in place. If these are not in place already then we strongly advise using option ii.
- Use a customs broker. A broker will prepare and submit customs declarations on behalf of your business. More information is available here. To allow a broker to do this on behalf of your business you will need to issue the broker with a letter of representation. More information on representation is available here.
UK government have introduced a staged approach to the imposition of customs controls on EU imports to GB. This will reduce the amount of information businesses need to provide HMRC in order to move their goods into GB from the EU. Note this does not apply to GB exports to the EU and does not apply to moving your goods in or out of the EU.
The staged approach is as follows:
- January 2021: Traders importing standard goods will need to prepare for basic customs requirements, such as keeping sufficient records of imported goods, and will have up to six months to complete customs declarations. While tariffs will need to be paid on all imports (should the UK and EU not secure a free trade agreement or the company cannot prove they comply with the rules if the UK and EU do secure a free trade agreement), payments can be deferred until the customs declaration has been made. Businesses will also need to consider how they account for VAT on imported goods.
- April 2021: All products of animal origin (POAO) and all regulated plants and plant products will also require pre-notification and the relevant health documentation.
- July 2021: Traders moving all goods will have to make declarations at the point of importation and pay relevant tariffs. Full Safety and Security declarations will be required.
Businesses do not have to make use of the staged approach if they already know how to complete and submit customs declarations and plan to do this for trade between GB and the EU.
- INCOTERMS and Contracts
Customs declarations include information on the terms of delivering the goods and who is responsible for each part of the process, these are known as INCOTERMS. These are agreed between the buyer and seller.
It is therefore important you are familiar with INCOTERMS and agree the appropriate terms with your buyer and/or seller. With this in mind companies should consider reviewing their contracts with both their suppliers and/or customers.
For more information on INCOTERMS visit here.
In order to import your goods to or export your goods from the UK the correct commodity code needs to go on the customs declaration.
Companies may wish to use a customs expert to ensure your goods are classified correctly.
More information is available here.
In order to import your goods to or export your goods from the UK they must have a value. There are six methods by which to value your goods. The most commonly used method is the “transaction value”.
More information on how to value your goods is available here.
In order to import your goods to, or export your goods from the UK, the correct origin of the products needs to be stated on the customs declaration.
An origin declaration is mandatory and it does not allow a tariff reduction unless origin requirements set by specific trade agreements are met.
In principle, origin is conferred to a specific country if:
- The product was “wholly obtained” in that country, so if no imports were used in its production, or
- The product underwent its “last substantial transformation” in that country.
The EU has a set of rules to determine where the last substantial transformation took place.
More information on EU origin rules for specific products is available here.
EU, EEA and Swiss nationals already in the UK
For EU, EEA and Swiss nationals resident in the UK by 31 December 2020 who wish to stay will need to apply to do so through the EU Settlement Scheme.
Applicants will be granted either pre-settled status if they have been resident in the UK for less than five years or settled status if they have been resident in the UK for more than five years.
Pre-settled and settled status will allow EU, EEA and Swiss citizens to continue living, working and studying in the UK.
The application is a free, three step process requiring basic information on identity, proof of residence and a criminality check.
The scheme is open, with well over 3 million applicants already receiving pre-settled or settled status. EU, EEA and Swiss citizens have until 30 June 2021 to apply.
Apply for the EU Settlement Scheme here.
EU, EEA and Swiss nationals coming to the UK from 2021
From 01 January 2021, free movement will end the UK will introduce a points-based immigration system. The new system will treat EU and non-EU citizens equally. Anyone you want to hire from outside the UK will need to apply for permission in advance.
Under the new points-based immigration system, anyone coming to the UK for work must meet a specific set of requirements for which they will score points. Visas are then awarded to those who gain enough points. Further information is available here.
You will need to have a sponsor licence to hire most workers from outside the UK. You can apply for a licence here.
European Community Whole Vehicle Type Approval (ECWVTA) and EC Type-Approvals are required for the registration and placing on the market of whole vehicles, vehicle systems and separate components, respectively. They ensure products meet EU standards and are accepted throughout the EU.
Following the end of the transition period, EC type-approvals issued outside of the UK will no longer be automatically accepted for registering vehicles in the UK; similarly EC type-approvals issued by the UK will no longer be valid for sales or registrations in the EU27.
This does not apply to EC type-approvals for individual components, National Small Series Type Approvals (NSSTA) or Individual Vehicle Approvals (IVA). The UK will continue to recognise these, along with United Nations Economic Commission for Europe (UN-ECE) approvals for systems and components. The EU will continue to recognise UN-ECE approvals issued by the UK.
To help ensure the continued supply of automotive products into the UK, a provisional UK Type Approval Scheme has been put in place by the Department for Transport.
The UK will issue ‘provisional’ UK type-approvals, upon application prior to the UK’s departure from the EU to manufacturers that can prove they hold valid EC type-approvals. This will be an administrative conversion of valid ECWVTAs into UK type-approvals. It will ensure that products can continue to be sold and registered in the UK.
Provisional approvals will be required for vehicle categories – M (passenger vehicles), N (goods vehicles), L (2/3 wheelers and quadricycles) and T (tractors). The UK will accept either a ‘provisional’ UK approval or a valid EU approval for category O (trailers) and NRMM.
The provisional UK type-approval will be valid for 2 years from the date of issue. It will need to be converted into a full UK type-approval during this period or it will become invalid. Legislation to allow the conversion is expected to be in place during 2021.
Manufacturers currently holding a VCA-issued ECWVTA, who intend to continue placing their products in the EU27 following a no-deal exit, must transfer that approval to a new ECWVTA from a type-approval authority in an EU country.
Manufacturers wishing to place new products on the EU market after the UK leaves the EU will need to follow the existing procedure for obtaining a new EC type-approval. Full testing and certification must be done by an EU type-approval authority and a technical service designated by that authority.
More information on UK type-approvals is available here.
CO2 Regulations for Cars and Light Commercial Vehicles
The obligations and enforcement of CO2 legislation will become the responsibility of the British government from day one of exit.
Compliance in Great Britain will be based on registrations in England, Wales and Scotland from 01 January 2021. Due to the Northern Ireland protocol, registrations in Northern Ireland will continue to be the subject of the EU regulation. Therefore, manufacturers will have a target for Great Britain, with compliance based only on registrations in Great Britain. Registrations in Northern Ireland will count towards compliance at an EU level.
Although currently being formally consulted on, government have outlined the following approach:
- Any excess premium for missed targets becomes payable to the British government (£86 per gram of exceedance per vehicle registered).
- Domestic approval of eco-innovations will be required (any approved eco-innovations prior to the point of exit will be automatically recognised in Great Britain).
- Fixed derogation thresholds will be changed to thresholds based on each manufacturer’s historical share of European Economic Area sales occurring in Great Britain.
- At the point of exit, the average mass figure will be retained but will be updated at the first due update to reflect the average mass of Great Britain vehicles only.
Full government guidance will be published later in the year.
Registration, Evaluation, Authorisation and Restriction of Chemicals (REACH)
The regulations on REACH aims to reduce the risk from chemicals to humans and the environment and encourages the substitution of substances of very high concern.
Upon exit day the UK will replicate EU REACH regulations with the Health & Safety Executive (HSE) being the regulator.
There will be a dual registration regime (UK and EU). This will have an impact on:
Automotive production facilities – plants that are users of industrial chemicals that are not placed on the market (e.g. vehicle paints, adhesives, body sealers).
Automotive aftersales distribution centres and dealerships (including vehicle manufacturers with no UK manufacturing presence) – users/distributors of automotive aftermarket chemical products that are sold to professional and private users (e.g. top-up screenwash, engine oil refill, leather cleaner).
From 01 January 2021 REACH registrations/authorisations of UK companies will become invalid in the EU. Those will be grandfathered (including registrations existing 2 years before exit and transferred to EU) to UK system – subject to initial validation and later full data submissions.
In the UK a new IT system has been set up to manage the REACH registrations. Companies with registration requirements (producing or importing substances above 1 tonne per year) would have to enter basic information on the chemicals into the UK system within 120 days post exit. Companies will then have to provide the technical information within 2 years of the UK’s exit date.
If companies (UK based downstream user or a distributor) wish to access the UK market they will have to either:
- Procure substances or mixtures (directly or in articles) from a UK-based entity – no further action needed
- Procure substances or mixtures (directly or in articles) from an EU/EEA-based entity
– Enter basic information onto the UK’s REACH IT system within 180 days of the UK’s exit
– Provide technical information required under UK REACH – 2 years post exit
iii. Convince the EU/EEA supplier to appoint a UK-based Only Representative (OR)
If you are a UK based registrant (manufacturer or importer) who wants to access the EU27 market then you will have to either:
- Transfer your registration(s) to an EEA-based entity (e.g. affiliate or OR)
- Support your EEA-based importers to comply with EU REACH.
More information is available here.
CE and UKCA Markings
A new UK product marking will be required to place goods on the Great Britain market, this will be the UK Conformity Assessed (UKCA) marking.
The UKCA marking will apply to most goods currently subject to the CE marking. Note the UKCA marking alone cannot be used for goods placed on the Northern Ireland market, which require the CE marking or UK(NI) marking.
From 01 January 2021 until 01 January 2022 businesses will still be able to use the CE marking to place goods on the Great Britain market. This applies so long as the Great Britain and EU rules remain the same.
From 01 January 2022, the CE marking will not be recognised in Great Britain however a product with a CE marking would still be valid for sale so long as it is also UKCA marked. The UKCA marking can put on a label and affixed to the product or put on an accompanying document.
From 01 January 2023, the UKCA marking must be affixed directly to the product
Note the UKCA marking will not be recognised on the EU market. To place goods on the EU market CE marking will still be needed.
More information on the UKCA marking is available here.
Business Preparedness Programme – Customs and Tariffs
3 December 10:00 – 11:00
With just six weeks until the new customs arrangements come into force for trading between Great Britain and the EU this webinar will discuss the UK government’s plans for the Great Britain border from 01 January 2021, what businesses can expect when importing and exporting between Great Britain and the EU and what steps can be taken to prepare. SMMT will also provide the latest insights into the UK-EU negotiations.
Lloyd Mulkerrins, Policy Manager, SMMT
Listen to previous webinars
Business Preparedness Programme – Immigration
Business Preparedness Programme – Regulation
Business Preparedness Programme – Rules of origin
Business Preparedness Programme – Customs
Business Preparedness Programme – UK and EU Negotiations