Purpose of the Post:
- To provide secretarial/PA support for the Chief Executive, ensuring that all meetings and events are diarised correctly
Qualifications/Skills/Attributes required:
- Extensive secretarial/PA experience
- Excellent organisational skills
- Excellent diary management skills
- Ability to maintain confidentiality
- High degree of accuracy
- Professional approach on the telephone and when dealing with visitors
- Excellent interpersonal skills
- Ability to manage own time
- Excellent prioritising skills
- Ability to work under pressure
- High level of discretion
- Excellent all-round administrative skills
- Excellent computer skills – Word, Excel, PowerPoint
- Degree of flexibility
Main duties include:
- Full secretarial support for the Chief Executive
- Correspondence – dealing with incoming/outgoing letters and emails, including preparing/checking replies
- Contact with senior MDs/CEOs within the industry both face to face and by phone/email
- First point of contact – phone calls and greeting visitors
- Organising meetings with stakeholders and members
- All aspects of travel (UK and overseas) including accommodation
- Expense claims – collating and submitting expenses claim forms
- Minute taking
- General office duties
- Diary Management
- External meetings/visits
- Internal meetings
- Conferences/events etc
- Input into Corporate Calendar
- Car Section Committee
- Liaising with members/secretaries
- Arranging committee meetings
- Preparing and circulating agenda
- Taking minutes
- Undertaking committee election process (bi-annual)
- First point of contact for section members
- Corporate Strategy Group
- Liaising with members/secretaries
- Arranging meetings
- Preparing and circulating agenda
- Taking minutes
- Liaising with SMMT President/Honorary Officers/SMMT Directors
- Arranging meetings/visits
- Organising past Presidents meeting and dinner
- Management Team meetings
- Arranging meetings
- Collation and preparation of metrics report
- Preparing and circulating agenda
- Taking and circulating minutes
- Company meetings/Staff meetings:
- Arranging meetings
- Liaising with HR for staff meeting dates
- Liaising with SMMT members
- Liaising and working with Management team
- Liaising with Industry Forum
Salary and benefits package:
The package includes private medical insurance, company pension scheme, flexi time, 25 days annual leave, childcare vouchers, interest free season ticket loan (after 6 months).
Deadline for Applications:
15 May 2015
Method of Application:
Prospective candidates should e-mail jobsweb@smmt.co.uk with a CV and covering letter quoting your salary expectations.
Early applications are encouraged as interviews will take place and the position offered before this date if a suitable candidate is found.
